Time Tracking
Know Where Every Hour Goes With WHSuites
WHSuites is an advanced customer relationship management platform that helps organizations track and manage their time effectively. WHSuites understands your most valuable resource is time, and that losing track of time leads to loss of profitability.
With WHSuites, you can see what your team is doing during their work hours, where they're spending their time on the multiple projects you're working on as they complete client deliverables, and how their time is spent on a day-to-day basis as they conduct sales activities across all phases of that process.
- Automatic Time Logging
- Real-Time Activity Tracking
- Billable Hours Management
Teams Using WHSuites
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From Clock-In to Clarity — In 5 Steps
WHSuites’ time tracking system allows managers and team members an intuitive, structured process to view how working hours are being recorded, tracked and used – removing uncertainty and ensuring every project is delivered on time and within budget.
Creating a Time Login
It only takes seconds, not minutes to log time in WHSuites. You can create a timer for the time you spend working on a task, project, or deal in the CRM; it captures the task you are performing, the client it is associated with, and what project you’re working on. No separate applications, no spreadsheets - logging your time continues directly where the work is being performed.
Linking Time to Tasks and Deals
All time logs in WHSuites are associated with the appropriate task, lead, or deal in the CRM. Consequently all time logged is linked to a “live” project or client and has associated “live” results. Managers can quickly see where the most time is being spent on projects or deals and change project priorities as needed.
Set Up Expectation Estimate for Tasks and Deadlines
WHSuites provides you the ability to set an expectation estimate for each individual task and/or project of how many hours will be spent on that task. As your team members begin to enter in their daily hour logs into WHSuites, it will automatically compare the actual hours entered compared to the estimate you set for task.
Live Monitoring of Team's Working Time
WHSuites provides team managers with one single view of their entire team’s working time, in one snapshot. At any given moment you will know who is in the office, what tasks are being currently worked on and who has worked the closest to their maximum allowable working hours - all in real time from one screen
Review, Report & Optimize
the raw data is converted into several reports that include team member detail reports, project detail reports, client detail reports, and date range detail reports. From these reports, you will become aware of where your team's time is being wasted, which activities are of most value, and how you can improve on team productivity.
Ready to Take Full Control of Your Team's Time?
Stop losing billable hours and start making every minute count. Join 12,000+ teams already using WHSuites CRM.
Everything You Need to Track Time Like a Pro
WHSuites is more than just a timer - it is a fully integrated time tracking CRM that links all your logged time to your contacts, leads, projects and deals so you can be sure nothing ever gets lost or unbilled.
Start logging time against any task, lead, contact, project, or client within seconds. With WHSuites, you are free to organise logged time against a department, team member, project type or billing category – and see a structured, searchable history of precisely how each hour of your day is spent. Take detailed notes, attach files, and categorize time by type of activity. Your logs should always be accurate, complete, and audit-ready.
The value is not just in how many hours you log, but how this data can inform decisions. WHSuites organizes your team’s logged time into understandable and graphical reports based on individual time logging, teams, clients, projects, and billing periods, allowing you to find out areas of poor usage, projects often exceeding budget, and employees with the highest output. Use this information to make better decisions regarding resource allocation, pricing strategy, project management, and to identify areas of potential efficiency within your company.
Route Hours to the Right Projects, Automatically
Stop time from disappearing into the wrong place
WHSuites' smart time routing engine tackles this issue head-on. Leveraging the task that a team member is working on, their assigned project, and their history of CRM activity, WHSuites suggests the proper time category, client and project for every new entry - thus minimizing manual errors, saving you time while you're logging time, and ensuring accuracy in your time data from its first entry.
- Intelligent project suggestions based on currently active CRM tasks and deal status
- Client auto-attribution from connected leads and contacts
- Detection of duplicated time entries with instant notification
- Instant correction and reassignment of mistimed or misrouted time entries
- Complete audit trail to reassign activities to maintain accounting and billing accuracy.
Real-Time Tracking – Every Second Logged, Every Hour Accounted For
Because unbilled time represents unpaid work
WHSuites' real-time time accuracy features provide the capture of every work minute as it occurs and not reconstructed in recollection at the end of a week. With a timer operating live within the CRM and automated suggestions to ensure entries are appropriately attributed, the WHSuites' accuracy system flags all entries that appear to be incomplete, duplicates, or are otherwise suspicious prior to being added to billing records and reports to the client.
- Time logs live in CRM and operate alongside of client jobs and deals
- Auto-complete suggestions for client, projects and time category
- Duplicate entry alert with one-click solutions
- Automated reminders for pending work entry logs at the end of a workday
- Full time revision audit for tracking past corrections
Numbers That Speak for Themselves
Real Results From Real Teams Tracking Time With WHSuites Every Day
35%
Reduction in Billable Hour Losses
When compared to companies that utilize manual timesheets or improperly connected tracking tools, WHSuites time tracking CRM enables an increase of approximately 35% in the amount of billable hour recovered each month by companies utilizing WHSuites CRM.
4x
Faster Timesheet Approvals
Timesheet approvals that previously took up to several days to complete can now be reviewed, reviewed & completed an average of 4 times faster with the use of WHSuite's automated timesheet submission and single click manager approval processes.
80%
Fewer Time Overruns on Projects
Real-time alerts of budget for billable hours and tracking of in-progress project capabilities through WHSuites time tracking tools has allowed for approximately an 80% reduction rate in time wasting on overload of projects, keeping projects within their time frame and clients satisfied with results.
12,000+
Teams Trust WHSuites
WHSuites has been trialed and accepted by over 12,000 teams globally ranging from startups to established corporations and across all business types, including but not limited to; pharmaceuticals, real estate, education, logistics and others. With data collected from WHSuites, you can make better decisions, bill accurately.
Track Time From Anywhere, On Any Device
Many members of your team don't work from a physical desk space, so why should your time tracking system require you to be at a desk? WHSuites' full-featured time tracking CRM (Customer Relationship Management) system is designed to be fully functional on all devices, including desktops for logging hours at the office, tablets during client meetings for checking time budgets, and smartphones while in the field for clocking in/out.
Desktop
Review all logged hours at the team level via your complete time tracking dashboard while at the office. You can also analyse each project's time reports, manage your client's Billing Record, and monitor all active/time-budgeted accounts and campaigns in real-time on your dashboard as well.
Tablet
Manage and approve your team's logged time via touch-tap using the intuitive user interface designed for managers on the move. You can also use drag-and-drop for reassigning time budgets to different projects or accounts.
Mobile
Start and stop timers from your smartphone, log timer against any task or Deal, and receive push notifications when your team member's Time Budget is close to expiring or you have a timesheet waiting for approval.
- iOS
- Android
- Web App
- Chrome Extension
FAQs About WHSuites Time Tracking Feature
Everything you need to know about WHSuites Time Tracking Feature
WHSuites provides a built-in timesheet approval process so that managers can review and edit time logs that have been submitted by any member of their team, as well as approve or reject them. Every modification made during the approval process is recorded with a full audit trail in order to provide complete transparency and accountability throughout your entire organisation, with no additional administrative burden on the manager/employee.
The WHSuites time tracking system is fully mobile responsive and is available as a native app on both iOS and Android devices. This way, team members can start/stop timers, log their time entries, view their total hours worked for the day, and submit their timesheets all from their mobile phones. To put it simply, this makes WHSuites a practical solution for field teams, remote team members, and any other team members that do not work from a desk during their regular working hours.
Yes. WHSuites will create automated alerts at configurable limits (50%, 75%, 100% of the project budget) for both the individual team member as well as the manager/administrator to communicate that something in their workload/priorities has changed and that all team members should be made aware that a deadline or budget is within reach of being breached.
Yes, WHSuites allows your team to record their work across unlimited projects, clients, and jobs all at the same time, and each entry is tagged to the context in which it was created; therefore, every one of your employees' time will be correctly attributed, even as they will change between different accounts during the same day. Managers will get a view of all the active time for the entire business from a single dashboard.
Time tracking CRMs are integrated with customer relationship management systems to allow you to accurately capture and log time. Then WHSuites adds additional features so when your team tracks time inside of WHSuites you can see how much time was spent working on sales and leads.
Unlike standalone time tracking tools that provide you just a list of hours, WHSuites has integrated time tracking with real-time customer relationship data. This means every time an entry includes which customer it belongs to, which deal it supports, which project it relates to, and which team member logged it. Therefore, time will always be meaningful, actionable, and will tie back to the outcomes your business cares about most, not just a number in a report.
